Business Software GmbH

2005-11-10 What's new in MiCLAS. Version 6.0

The distribution of our newest version of MiCLAS., the version 6.0, is fixed at the 49th calendar week also at the beginning of December. High time thus to inform you about the most important innovations. Beside some innovations including an additional module DMS (Document Management System) the version MiCLAS. 6.0 first of all features by a richness of meaningful additions and improvements.
For a better overview we have listed for you on basis of the modules and functions which are available in MiCLAS. the innovations and additions alphabetically.

Modul advanced payment

• in the point addition the button dunning history was added
• now also advanced credit-invoice can be created

Modul address

• If changing the marketing action the previous action can be stored. As many as desired marketing actions can be stored to an address with date. Thus a history is ensured over the akquise activities.
• The field for the personal collection account in the address is extended at 4 places.
• In the address mask the display of the address-number has now 9 places.
• Address/index card addition/debit advice: Here now exists a hyperlink which makes the bank-account and/or bank-name available.
• If saving the VAT-number will now country-specifically checked.
• Address/index card individually fields CRM: the decimal places for the numeric individually fields can be changed now.
• Address / addition / bank data: the field for the account number is increased.
• With doubleclick on the email-address in address and/or the contact-person now appears not any longer the email mask in Outlook, but the MiCLAS. internal email-mask. Here also file-appendices can be selected and sent. These file-appendices are also saved in the document-administration. The in this way produced email are to be seen in the procedure overview.
• Now also foreign bank-data can be registred

Module contact-person

• Contact persons can be marked as "not any longer active" and thus aren't available for the choice.

Module working plan

• Documents, which are lodged in the document-administration to the working-plan, will be taken over with the setting of a shop-order now. Additionally the attitude is possible, weather the document is required, thus as printed with the shop-order.
• Smaller adjustments

Module article

• In the article-master now the last inventory-date is indicated
• If an article has a substitute, in the main article-windows there will be a hint for that or on the substitute will be a rider
• The article account can be limited now to a certain, freely selectable storage
• The consolidation of articles is revised.
• In order to meet the requirements of the policy 2002/96/EU line 2, which is valid since June 2006 for companies, which have to do with electronical construction items, there are to additional fields in the article-master (for lead-free and RoHS conformal)
• If a client will be set to an article a sliding price can be entered in the field additions.
• Address / index card / buying: The field for the optimal purchase-quantity is extended.
• Smaller adjustments for the improvement of the workflow and clarity.

Module task management

• Together with the CRM-module there is now a job-control in the menu-item CRM. Here the user can set tasks for itself and/or for other users. With the opening of the task-list the user can see in it all the linked and not settled tasks, selling information and open work order (service module) which can be handled in it.

Module order

• Order processing / printing / working card: Here it is now possible to set directly a task by a trigger (see CRM / task list).
• Adjustments in the range of pre-invoices
• The display of the dispo-overview was revised in the order-processing.
• Adjustments in the range of part-deliveries
• Adjustments in the order-information for the improvement of the workflow

Module capture of production data / re-calculation

• Complete revision of the PDA-processing

Module supply

• Different adjustments in the module supply

Module ordering-system

• If multi-linking the hyperlink in "client order" shows now a list
• The adherence to delivery dates of suppliers is now without problems applicable again
• The holiday seasons deposited in the addresses is now applicable in the purchase-orders.
• The packing quantity deposited in the article-supplier is drawn when ordering and the price thereafter is aligned automatically
• The function "allocate additional costs" in the order condtions was deactivated
• Adjustments and changes of details in the detailed disposition. The search function of the detailed disposition can be changed now by trigger.
• In the search function of the purchase-order it is now possible to search for settled inquiries and settled purchase-orders
• Disposition: the list of suppliers is extended by price and actualization date
• Disposition: the disposition function is extended by the buttons "mark" and "cancel mark"
• Disposition: there is now the possibility to preallocate all the suppliers (combine deposited and lincecard-supplier)
• In the detailed purchase-order disposition there is now under addition a button which shows all existing inquiries to this article, according to the logic in the article-master, however it can be show only inquiries.

Module CAQ

• Inspection plan: here it is now possible to link an inspection plan with an article and to receive an overview for the linked articles.
• Master files / inspection plan: If a new inspection is set, then it will be checked, if it exist an article with the same name. This is then linked automatically with the inspection plan.
• Inspection plan / inspection steps: there is now a scale inspection quantity
• Smaller adjustments and detail-changes

Module charge

• Numerous adjustments for the improvement of the workflow and the traceability

Module data carrier exchange

• Smaller adjustments and detailed changes

Module document management

• There are numerous adjustments in the document-management. Additionally a complete DMS (document-management-system) inclusive an indixing as own module are implemented

Module export

• The "Association of German Automobile Manufacturers"-export is extended

Module financial accounting import / - outgo

• All financial accounting interfaces are modified and partly extended

Module company data

• Bank accounts can now be "de-activated", displayed by a button

Modul re-forms

• If with re-forms the printing of the first document fails, the printing will be completely cancelled.
• In the case of re-forms every form will be allocated a printer, shaft and paper format

Module forecast / sales reprensenative

• If the forecast-module is used as a blanket-order-module, now a status change can be arranged with the printing of the blanket-order
• If the forecast is used as a blanket-order-module (configuration of manual), now in the grid will be displayed for this position the delivered quantity resp. the remaining quantity
• Forecast / new / address / search-function: if cancel is selected, now a query comes wether the forecast default-address shall be used by allocations.

Module import

• The import of procedures is adapted to the new document-structure

Module individual-programming

• You can find the detailed customized adaptions in the online-help to the version 6.0 in "welcome/news"

Module internal

• Incoming email can now be administrated, they can be enclosed to addresses, procedures, sales-projects and sales-information, including the attachments.
• In all the note-files can now be inserted the "date" and "user contraction" by clicking the right mouse button.
• There is now the menu entry "CRM", which contains the sales-projects, the task-list and the mailing-module
• In "information about MiCLAS." there is a download-hyperlink to the ERP4all-website and the manual.
• Network printers with a longer description = 29 signs) will be shown correctly now.
• Search-function: the search for an empty field (comparison criteria "unavailable") and the search-criteria over the sub-select brings now the required results.
• The order individual-field "individual N3" can be changed and/or deleted in the configuration now.
• Input of the calendar week and year (e.g. in the offer information) does work now correctly.
• If a printing fails, it is possible to print thereafter again.

Module Intrastat

• Smaller adjustments in the module intrastat

Module inventory

• The inventory count list which can be printed corresponds now to the inventory sorting.
• When recording the counted quantities of the inventory the collection can take place in the high-speed-mode.
• When bringing the MDE-files into the inventory the quantity of 1 and/or the quantity of 2 is now calculated (formula does exist)

Module capacity-planning

• In the jobs now more then 24 hours can be stored, best the working-time with an additional multiplicator. This total-time can be indicated in the capacity-planning.
• In the working-day detail-table it is now stored wether this working-step was planned forward or backwards.
• It is now also possible to adjust a quickest- and best possible scheduling per shop-order.
• In the column heading panel it is now possible to jump on the current month.
• It is now possible to limit with a filter the indicated working-places.
• The utilization of the working-place is now also be changeable by the day.
• Orders are also planned daily-exceeding.
• Working-steps can now be done also parallel, for this it can be stored a percentage and/or a quantity per working-step, from which the next working-step can be started.

Module cash journal

• If it exists several cash journal groups, as in the procedures, the description of the groups will be shown in the window heading, in order to recognize, in which one is.
• With cash-entries now the added value tax will be reserved during the account-allocation.

Module statement of bank account manager

• Afterwards cash-discount bookings are now possible (to book from the outstanding items list)
• When booking the statement of bank account the financial-accounting-number of the invoice-recipient will be searched.
• With linkages of procedures now a multi-select is possible.
• Adjustments in the workflow in the position-selection.
• In the statement of bank account manager there is now in the procedure-linkage a selection over checkboxes possible (similar to the setting of a normal new position).
• With updates it will be reserved the new bank-import-format
• Date and statement numer are now administered.
• In the statement of bank account manager it can now in the comments-field in position over the function STRG-V inserted.

Module storage

• If storage rebookings there are made some improvements regarding the comprehensibleness.
• If storage rebookings it is now possible to change the comments.
• There is now the possibility alternatively to enforce or not the magazine allocation with posting or debit entry. For example: In the goods receipt the magazine allocation should always be indicated, because of allocation the booking to a magazine. If deduction in the WS Miclas should deduct the magazine with the oldest booking. If the quantity is not enough, then the next magazine (FIFO method)

Module lists

• The sales-project is amended to the list
• New menu-option with service-lists
• New menu-option with project-lists
• List with procects and/or the allocated orders

Module client reminder

• In client reminders it is now possible to set to the delivery-block additionally the support-block.

Module mailing

• The CRM-individual-fields are now available also in the mailing-module as choice-criteria for addresses.

Module MIS

• MIS / definition of key-figures: There is now an additionally column for the sorting.

Module re-calculation

• The field "NkpArtikelRabatt" is now also in the standard re-calculation capable for editing. This field is for taken-over the rebate as position-rebate in the calculation of the re-calculation-positions.
• When reset of WSA the re-calculation-bookings aren't deleted.

Module user

• The signatures of users, who will usually provide with the position of employees of the company, are now multi-lingual. Here also a text-number exists which ensures the translation.

Module Outlook

• The transmission of follow-up-dates to Outlook is improved.

Module personal-time-recording

• If call of the terminal time data the missing egg-timer is supplemented
• Daily-raster can now added to time-models

Module position

• The address-discount is now recordable with the SetField
• In the position of a part-delivery to an order now it is possible to choose additional positions of the main-order in the field "new"
• There is now the possibility to set a position on "done", if it is afterwards stated that the remainder will/shall not be delivered

Module project-interface

• The MS-project-interface for 6.00 is revised

Module project-administration

• With submission to Outlook the registered responsible person gets a note/email.

Module blanket order

• With the function of generation of allocation-orders the delivery date from the position will now be copied in the orders.

Module backwards-scheduling

• The duration according deposits can now be considered from the working-place (for example on week-ends)
• Buffer times are now better considered.

Module collecting delivery note

• If an invoice will be printed on the basis of a collecting delivery note, the invoice-number for th single-procedure will now be saved in collecting invoice-number.
• Writing invoice: in addition the button "dunning history" is be added.
• In addition the procedure-information is be added.

Module collecting invoices

• Amounts, which are produced by collecting-invoices of collecting delivery-notes from part-deliveries, will be wrote-back now to the beginning-order in "partial charged".
• In additions there is now a procedure-information.
• Negative additional costs are also take-over in the collecting invoices.
• The procedures with status "collecting invoice" may not be changed exactly as with the status "invoice"

Module serial number

• In the case of rebookings of a serial-number on the storage there will be now asked for the serial-number in the case of printing.
• In the ordering-system an article with a serial-number for a back-delivery-note will be send back to the supplier. When booking the back-delivery-note there will be now offered the choice of the serial-numbers in storage.
• The check of serial-number already allocated to other procedures is accelerated.

Module service-module

• There are numerous adjustments and extensions in the service-module for the improvement of the workflow.

Module parts-lists

• If an assembley will be copied, also the working-plan will be copied without inquiry. This is marked however now als main-working-plan.

Module system

• The price-unit is now also later changeable
• In the places in which comes a storage-choice for a retraction (increasing) of articles, in the heading now are not only the article-number, but also still the description 1 of the article and the matchcode.
• There are a new configuration-switch for the ordering-processing: release pre-payments on invoices without value, standard-value = no
• Extras / classifications / orders / purchase-orders / liabilties: it is now possible to file logos in the data-base
• The methods of payment it is now possible to define as method of payment different settings which are given by the system. Is the "payment by installment" or a similar method agreed as method of payment, this can now also be combined with the method of payment "debit entry".

Module trigger

• Numerous additional trigger-functions are implemented.

Module liabilities

• In the liabilities there are made some changes and adjustments.

Module shipping-rates

• In the processing-conditions t is now possible to entry the package-size per package. Additionally also the package-entry is extended by these fields.

Module sales-reprensentative

• The calculation of the sales-representatives now also work on the basis of the article-groups

Module sales-information / CRM from 5.0

• In the sales-project there are now main- und sub-projects
• Changes of the status are registered in an additionally chart with date and user, the display works by a hyperlink.
• With the erasure or settlement of projects or sales-informaton the follow-up-entries in Outlook will be deleted or settled.
• In the sales-project there are now the field "priority" with status ABC.
• There is now an additionally table "competitors" who is indicated directly in the mask. The display and the function are exactly as in "offer-information" in the ordering-system.
• The size of the mask is changed as well as further adjustments and additions.

Module procedure

• Procedure / printout / submission by email: Now an own email-dialogue opens up, the mailed document will be attached, it is howeber possible to attach further documents. The attached documents are taken up to the document administration. The sent email is to be seen in the procedure-overview.
• In the procedure it is now indicated under information, when this procedure is hand over into the financial accounting.

Module pre-calculation

• It is now possible to settle the buying- and sales re-subscription separately in the article-master
• If a re-calculation will be only calculated in the article-master, only the value will be taken over in the article-master.
• With the multilevel pre-calculation it is now possible to involve the assemblies also in the calculation

Module material group

• In the material-group there are now available the trigger-functions SetVicInfo and VicSetField.

Module repeat-order

• There are now separate individual-fiels for the repeat-orders.

Module word-interface

• There are now adjustments in the word-correspondence for the improvement of the workflow.

Module payments

• There are now adjustments in the payment-capture-mask for the improvement of the workflow.